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Scope Management and Health Checks

Your brother in-law is about to submit a scope statement to the town council for the July 4th parade and picnic he has volunteered to project manage. Your town has about 6,000 households, and this is the first time the town council gave a tentative approval for the parade and picnic. The council president thinks that about $1,500 can be allocated for the event. Since your brother in-law knows you are taking a project management class, he has asked that you to look over his draft scope statement. He knows that the scope statement should be professional so that the town council will see him as responsible and allocate the money for the parade and picnic. Here is his scope statement.

4th of July Parade and Picnic in Anytown, USA

Project Objective – to organize and hold both a parade and picnic from 10 a.m.-2 p.m. on July 4th

  • Deliverables
  • Parade security
  • Picnic security
  • Hour parade
  • Hour picnic
  • Local business sponsors
  • Food Trucks
  • Latrine Arrangement
  • Advertisement
  • Volunteer Coordination

Milestones

  1. Get permits for closing the parade route to traffic
  2. Finalize venue location (local school or park)
  3. Police
  4. Fire Department
  5. Sponsorships
  6. Latrines
  7. Food trucks
  8. Set-up
  9. Clean-up

Technical Requirements

  1. Parking for parade
  2. Parking for picnic
  3. Audio system for music
  4. Traffic control

Limitations

  1. Maximum 20 automobiles/floats
  2. Insurance
  3. Food trucks donate 10% to town council
  4. Fire marshall
  5. Strict adherence to time limit of 10 a.m-2 p.m.

Provide input to your brother-in-law on:

  • the scope statement,
  • scope creep prevention,
  • stakeholder management,
  • metrics for success,
  • ways to recover the project should it become      distressed,
  • how and when he should perform health checks, and,
  • any other items he should consider from a project      management perspective.

Chapter 2 in Project management metrics, KPIs, and dashboards: A guide to measuring and monitoring project performance

Presentation for Chapter 2 from Project management metrics, KPIs, and dashboards

Part 2 Section 5.43 and Part 1 Chapter 13 in the PMBOK® Guide

Tereso, A., Ribeiro, P., Fernandes, G., Loureiro, I., & Ferreira, M. (2019). Project management practices in private organizations. Project Management Journal, 50(1), 6-22.

Yousefi, N., Naeni, L. M., Sobhani, A., & Currie, K. R. (2019). Using statistical control charts to monitor duration-based performance of project. The Journal of Modern Project Management, 6(3), 88–103. https://doi.org/10.19255/JMPM01806

Kerzner, H. R. (2017). Project management metrics, KPIs, and dashboards: A guide to measuring and monitoring project performance (3rd ed.). John Wiley & Sons.

Project Management Institute. (2017). A guide to the project management body of knowledge (PMBOK® Guide) (6th ed.). 

The Association for the Advancement of Cost Engineering [AACE International®] (2019). Recommended practice No. 10S-90 cost engineering terminology. https://web.aacei.org/docs/default-source/rps/10s-90.pdf?sfvrsn=28

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